How a Belgian HVAC company went from 4 days of manual tender preparation to 30 minutes of AI-assisted workflow
A Walloon HVAC company specialized in social-housing public procurement was drowning in manual tender work. Every bid meant days of repetitive document analysis, pricing from memory, and compliance checks by hand. We built an end-to-end AI platform that transformed their entire tender response cycle.
3–4 days of manual preparation per tender
All pricing knowledge locked in one expert's head — impossible to scale
0% of pricing structured, traceable, or analyzed
150–400 historical tender files sitting unused in Google Drive
Constant risk of disqualification for missing documents or wrong certifications
Reads every tender PDF and extracts structured data — lot, location, deadline, certification class, criteria, required documents — into clean JSON ready for analysis.
Generates optimized pricing schedules by reasoning over 150–400 historical files, adjusting for geography, season, complexity, and competitive positioning.
Drafts the full technical memorandum tailored to each specific tender, following validated templates and compliance requirements.
Calculates the probability of winning with five explainable factors: price positioning, certification match, zone, estimated bidder count, and price-vs-quality weighting.
After each project, compares estimated costs vs. executed vs. invoiced — closing the feedback loop and making every future bid smarter.
18.5% below the closest competitor
All AI models hosted on EU cloud. Open-source models. GDPR-compliant by architecture.
We handle the infrastructure and AI — you focus on winning.
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